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Basic document management

It can be a time-consuming task to have control over your documentation and which the latest valid version is and to find it.

Advantum Basic document management is a simple and yet effective solution for creating, maintaining and structuring documentation to make it available to employees. The system also makes it possible to read and understand documents, where this information is stored on the version of the document in order to view in a simple and clear way who has read. It is possible to have a reminder on documents as well to be notified at a specific event, e.g. when it's time to review a document or when a contract is about to expire.

In the system, there is the option of giving external people access to the system, where it is possible to assign exactly which documentation, they should have access to.

Advantum Basic document management is well suited for smaller businesses that want to get started with electronic document management, simple handling that you can then grow in or move to a more advanced pre-configuration.

Examples of functions in Advantum Basic document management:

  • Structure documentation in areas
  • Create and manage documents
  • Templates
  • Version management
  • Simplified standardized processes
  • Simplified summary of who has read and understood a document
  • Reminders on documents
  • External access
  • Find information based on different perspectives and search functions
  • Management of access rights via groups and roles
  • Audit trail

Operation

Advantum can either be installed in your server environment, in the cloud, or you can let us take care of the operation of Advantum in a strictly controlled server environment (Advantum ASP-service). Get in touch and we'll help you find the best operating solution!

READ MORE ABOUT ADVANTUM ASP-SERVICE

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Integration

Microsoft Partner Silver

Advantum is thoroughly tested and evaluated by

Some of the features

Advantum Basic has been proven for many years in demanding environments.

Version management

Advantum Basic offers automatic version management that can be easily reviewed by the user.

Relations and cross references

With its clickable relations, Advantum Basic creates clarity about how the company's documentation is connected and linked.

Read and understand

Advantum Basic makes it easy to read and understand current documents. This information is stored on the version of the document in order to see in a simple and clear way who has read and who has not.
5 STRONG ARGUMENTS

The user-friendly and flexible choice for information management

Plug & play

We have developed Advantum into a system that is as close to Plug & play as possible. If you don't want to make any changes to our finished ones pre-configurations, it's just a matter of getting started immediately, quickly and easily!

Anywhere

Today, it is obvious to be able to work anywhere and at any time preferably. For that reason, the system is developed to work just as well on your mobile device as on your computer.

Truly flexible

With Advantum's extreme flexibility, you can take on the challenges of today staying prepared for future needs and requirements for technical and organisational changes.

Flexible Licenses

Advantum is a flexible system, as is our licensing model! We use flexible licensing and focus on the number of concurrent users in the system. By sharing licenses, Advantum becomes a cost-efficient choice for you.

Personal Advisor

Our customers appreciated our support the most. As our customer, you can always contact your own personal advisor for easy and efficient handling of all your questions and issues.

Konfigurera Anpassa dokumenthanteringssystem
Flexible Licenses

Should you configure or customize
 the document management system?

One of the strengths Advantum has is extreme flexibility combined with it being a standard software product. This combination means you can have management that matches your needs and requirements without needing to develop a custom solution.
Configuration
Configuration means achieving the management you're looking for with the help of standard components. No new functionality needs to be developed, instead the components are so flexible they can be configured to look and function as you want. The system can be easily kept up-to-date by using our latest version without any specific consulting.
Customization
Customization means creating a system unique to a customer with functions that need to be maintained and updated separately for each individual customer. The functionality is not tried or tested and the costly work of keeping customer-specific systems updated often leaves further development under-invested or left out altogether.

Why we advocate configuration
 instead of customization

Through the years, we have learned that the needs of our customers are often very different from one another. We have addressed this by offering the same system to everyone. Does that sound strange? It’s easy! What we do is simply configure the system to look and function according to your needs and requirements. This means that all of our customers have the same system, but that they often look and function in entirely different ways.

Why is the difference between configuration and customization
 so important?

When you adapt a system, you create something unique for a customer which then needs to be maintained in an equally unique way. A configurable standard system can be maintained through common maintenance and is therefore much more cost efficient.