Document Management

An efficient electronic document management system (DMS) is an important part in all modern organisations. With the document management module in Advantum you avoid getting stuck in time-consuming and fast growing, uncontrollable folder structures that often are very time-consuming.
Want to learn more about Advantum Document Management? Request a demo and see how Advantum can help your organization.
Document management in Advantum

Document management in Advantum creates the ability to handle all organization's documentation in a safe and efficient manner in order for your organization to save time, ensure quality and meet regulatory and standards requirements. By managing your documents in Advantum you will ensure better quality, faster administration, total version management and traceability, keep track of who has done what in any document and much more. Advantum handles all types of documentation; from meeting notes to reports, calculations, quality documents, images / illustrations to CAD drawings and 3D models. 

The system can send automatic reminders via email when specific agreements and contracts need to be administered. Advantum contract management also makes it easy to create new agreements using templates so that contracts and contracts maintain a consistent structure and profile. With the help of electronic signatures, your organization can approve or decline a deal directly in Advantum - smart, easy and quality-approved.

Examples of features in Advantum's document management:
  • View latest version/revision
  • Create new documents with the help of efficient template management
  • Register existing documents with the help of templates
  • Distribute documents to the right user
  • Electronic signatures
  • Store documents
  • Find documents through different perspectives and search functions
  • Audit trail with secure tracking capabilities
  • Label a printed document as valid or invalid
Document Management integrated to Microsoft Office

With a 100% solid integration to Microsoft Office, Advantum enables creating, editing, adapting and distributing company information directly from Advantum to everyone in the organization. Advantum is quick to get started with, easy to learn and to use, and simple to maintain. Thanks to Advantum being fully configurable, it is easy to tailor the processes to the needs and wishes of each customer.

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Integration

Microsoft Partner Silver

Well proven and evaluated by

Some of the features

Advantum is also characterised by an overarching dedication to security. All information and documents are stored securely, ensuring that only users with proper permissions can access them. As a case management system, Advantum can control all the company's processes to comply with general and industry-specific requirements.

Project-oriented document management

Advantum Document Management offers tools for streamlining project-oriented tasks, sharing documentation and collaboration between users.

Regualtory environments

Validated document management system for organizations with high requirements for information management in regulatory environments. Prepared to be validated according to international standards.

Microsoft Office integration

Complete integration to Microsoft Office with Word, Excel, Power Point and Outlook for user-friendly document management and document registration.
5 STRONG ARGUMENTS

The user-friendly and flexible choice for information management

Plug & Play

We developed Advantum to be a system as near to Plug & Play as possible. If you don't want to make any changes to our ready-made pre-configurations, you can simply start right off, quick and easy!

Anywhere

Being able to work from anywhere you want is entirely natural today. That's why Advantum is developed to function as well on your smartphone and tablet as on your computer.

Truly flexible

With Advantum's extreme flexibility, you can take on the challenges of today staying prepared for future needs and requirements for technical and organisational changes.

Flexible Licenses

Advantum is a flexible system, as is our licensing model! We use flexible licensing and focus on the number of concurrent users in the system. By sharing licenses, Advantum becomes a cost-efficient choice for you.

Personal Advisor

Our customers appreciated our support the most. As our customer, you can always contact your own personal advisor for easy and efficient handling of all your questions and issues.

Konfigurera Anpassa dokumenthanteringssystem
Flexible Licenses

Should you configure or customize
the system for document management?

One of the strengths Advantum has is extreme flexibility combined with it being a standard software product. This combination means you can have management that matches your needs and requirements without needing to develop a custom solution.
Configuration
Configuration means achieving the management you're looking for with the help of standard components. No new functionality needs to be developed, instead the components are so flexible they can be configured to look and function as you want. The system can be easily kept up-to-date by using our latest version without any specific consulting.
Customization
Customization means creating a system unique to a customer with functions that need to be maintained and updated separately for each individual customer. The functionality is not tried or tested and the costly work of keeping customer-specific systems updated often leaves further development under-invested or left out altogether.

That's why we recommend configuration
instead of customization

Through the years, we have learned that the needs of our customers are often very different from one another. We have addressed this by offering the same system to everyone. Does that sound strange? It’s easy! What we do is simply configure the system to look and function according to your needs and requirements. This means that all of our customers have the same system, but that they often look and function in entirely different ways.

But why is the difference between configuration and customization
so important?

When you customize a system, you create something unique for a customer which then needs to be maintained in an equally unique way. A configurable standard system can be maintained through common maintenance and is therefore much more cost efficient.