Document management the way it's meant to work

SOP

Advantum SOP is a solution for creating and maintaining documentation where the primary documents are SOPs (Standard Operating Procedures) and guidelines, but still with the option to manage other types of documentation.

It can be difficult and time-consuming work to have control over whether employees have read specific documents and to find these to be able to show them. The system makes it easy to distribute current documents for reading and understanding, where this information also is stored on the version of the document to see in a simple and clear way who has read and who has not.

In the system, there is also the possibility of performing controlled prints to make it clear that it is the correct version of the document being used, as well as making the print traceable and thus making it easier to collect them or replace them with a new version of the document. It is also possible to set dates for periodic review of the documents. A notification is sent out when it occurs to avoid having to handle this manually. It is also possible to set a due date.

The use of Advantum SOP saves time on the management of reading lists, administration and control regarding the latest valid version of documents.

Examples of functions in Advantum SOP:
  • Create and manage documents
  • Templates
  • Version management
  • Electronic signatures
  • Standardized processes
  • Compilation of who has read and understood a document
  • Controlled printing
  • Reminders for periodic review of documents
  • Find information based on different perspectives and search functions
  • Management of access rights via groups and roles
  • Audit trail

Operation

Advantum can either be installed in your server environment, in the cloud, or you can let us take care of the operation of Advantum in a strictly controlled server environment (Advantum ASP-service). Get in touch and we'll help you find the best operating solution!

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Some of the features

Advantum SOP is a solution for creating and maintaining documentation where the primary documents are SOPs (Standard Operating Procedures) and guidelines, but still with the option to manage other types of documentation.

Version management

Advantum SOP offers automatic version management that can be easily reviewed by the user.

Relations and cross references

With its clickable relations, Advantum SOP creates clarity about how the company's documentation is connected and linked.

Read and understand

Advantum SOP makes it easy to distribute current documents for reading and understanding, where this information also is stored on the version of the document to see in a simple and clear way who has read and who has not.
5 STRONG ARGUMENTS

The user-friendly and flexible choice for information management

Plug & Play

We have developed Advantum into a system that is as close to Plug & Play as possible. If you don't want to make any changes to our finished ones pre-configurations, it's just a matter of getting started immediately, quickly and easily!

Anywhere

Being able to work from anywhere you want is entirely natural today. That's why Advantum is developed to function as well on your smartphone and tablet as on your computer.

Truly flexible

With Advantum's extreme flexibility, you can take on the challenges of today staying prepared for future needs and requirements for technical and organisational changes.

Flexible Licenses

Advantum is a flexible system, as is our licensing model! We use flexible licensing and focus on the number of concurrent users in the system. By sharing licenses, Advantum becomes a cost-efficient choice for you.

Personal Advisor

Our customers appreciated our support the most. As our customer, you can always contact your own personal advisor for easy and efficient handling of all your questions and issues.

Konfigurera Anpassa dokumenthanteringssystem
Flexible Licenses

Should you configure or customize
the document management system?

One of the strengths Advantum has is extreme flexibility combined with it being a standard software product. This combination means you can have management that matches your needs and requirements without needing to develop a custom solution.
Configuration
Configuration means achieving the management you're looking for with the help of standard components. No new functionality needs to be developed, instead the components are so flexible they can be configured to look and function as you want. The system can be easily kept up-to-date by using our latest version without any specific consulting.
Customization
Customization means creating a system unique to a customer with functions that need to be maintained and updated separately for each individual customer. The functionality is not tried or tested and the costly work of keeping customer-specific systems updated often leaves further development under-invested or left out altogether.

Why we advocate configuration
instead of customization

Through the years, we have learned that the needs of our customers are often very different from one another. We have addressed this by offering the same system to everyone. Does that sound strange? It’s easy! What we do is simply configure the system to look and function according to your needs and requirements. This means that all of our customers have the same system, but that they often look and function in entirely different ways.

Why is the difference between configuration and customization
so important?

When you adapt a system, you create something unique for a customer which then needs to be maintained in an equally unique way. A configurable standard system can be maintained through common maintenance and is therefore much more cost efficient.