All businesses work with documents – but without structure, it quickly becomes difficult to know which version applies, who approved it and where it is. Advantum Document Management is a complete document management system (DMS) that makes it easy to create, store, review and follow up on documents throughout the organization.
A DMS program for efficient document management
Advantum Document Management is a finely tuned pre-configuration of the Advantum Platform developed to suit organizations that want to work smarter with their documents. The solution makes it possible to create, manage and distribute various types of files such as instructions, reports, specifications, guidelines and SOPs (Standard Operating Procedures).
The system helps you reduce administration and ensure that the correct version is always used. You get full traceability of who has read, understood and approved a document – something that is crucial for quality, security and regulatory compliance.
Some of the features
Advantum is also characterised by an overarching dedication to security. All information and documents are stored securely, ensuring that only users with proper permissions can access them. As a case management system, Advantum can control all the company's processes to comply with general and industry-specific requirements.
Project-oriented document management
Advantum Document Management offers tools for streamlining project-oriented tasks, sharing documentation and collaboration between users.
Regualtory environments
Validated document management system for organizations with high requirements for information management in regulatory environments. Prepared to be validated according to international standards.
Microsoft Office integration
Advantum is a partner with Microsoft, which means that there is full integration with Outlook, Word, Excel and PowerPoint.
Thoroughly tested by leading companies
Advantum Document Management has been developed together with some of Sweden's leading organizations and based on the extensive experience we have in developing solutions for companies and organizations that handle documents of various kinds.
Get full control of your information
With Advantum Document Management you get a complete overview of your company's documents and processes. All information is collected in a common, structured system where you always see the correct version, who approved it and when the next review is due. Automatic version management, notifications and role-based access ensure that nothing falls through the cracks – you always know where the document is, who is responsible and what is valid. This provides security, efficiency and full control over the entire information flow.
Control over versions and approvals
In Advantum, version control is built in as standard. Each document has a clear history of changes, reviews and publications. Users can immediately see which version is valid and when the next review is due. Periodic review dates and due dates are automatically monitored, and notifications are sent to responsible persons in good time.
Traceability and read receipts
The system offers smooth management of reading lists. You can easily see who has read - and understood - a document. The clear compilation facilitates internal control and meets documentation requirements in quality-controlled or certified operations.
Controlled printing
For businesses that use paper copies, there is support for controlled printing. Each printout is marked with version information and becomes traceable, making it easy to collect or replace old versions when new ones are published.
Project-oriented document management
With Advantum, you can manage both documents and projects in the same system. The project structure makes it easy to link files, activities and responsible persons – perfect for organizations working on technical, administrative or regulatory projects.
Templates and standardized processes
Uniform documents are easily created with template management. You can define processes for creation, review, approval and publication. Each step is automatically logged in the system's audit trail for full traceability and transparency.
Electronic signatures
Advantum supports electronic document signing, both internally and externally. This makes it easy to approve, review, and publish documents without having to leave the system.
Features in Advantum Document Management
Create and manage documents, templates, and projects
Version management and audit trail
Electronic signature with user-based signing
Standardized processes and reminders during review
Compilation of who has read and understood documents
Controlled printing with version tracking
Find information quickly via search and filtering
Permission control via groups and roles
Prepared import of existing documents
FAQ about Advantum Document Management
A document management system, or DMS, is a digital system for creating, storing, organizing, and tracking documents throughout their entire lifecycle – from draft to archiving.
The system eliminates version confusion, manual reading lists and missed reviews. All documentation becomes accessible, traceable and quality assured in a central system.
Yes, the system is scalable. You can start with basic document management and later add more features, processes or modules.
Yes. The system can be validated according to international standards (e.g. GxP) and is used by several Life Science companies with traceability and quality control requirements.
Thanks to the pre-configuration, the system is quick to implement. You can be up and running in just a few days with support from Advantum's experienced consultants. We'd be happy to show you more, book a demo to discover how Advantum can help your business.
Companies that choose Advantum
Postnord chooses Advantum
”In Advantum, InfoTech Scandinavia offered a flexible solution, which combined with their experience in document and case management in regulatory environments made the choice of system easy for us.”
IT Manager Björn Halldén at PostNord Logistics TPL.
Söderenergi chooses Advantum Facility Management
Söderenergi has chosen Advantum as its solution for managing plant information. With Advantum, Söderenergi ensures that plant information is handled in an efficient and quality-assured manner. Thanks to Advantum's unique configurability, the solution is scalable, which i.a. means that the system can grow and develop as the need grows.
LFV chooses Advantum DMS
LFV (formerly the Swedish Civil Aviation Administration) has, after an extensive evaluation, selected Advantum from InfoTech Scandinavia as its new case and DMS. Advantum will replace LFV's two current systems for handling cases, documents and drawings, among other things.
Operation
Advantum can either be installed in your server environment, in the cloud, or you can let us take care of the operation of Advantum in a strictly controlled server environment. Get in touch and we'll help you find the best operating solution!
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