DMS for Supplier Management

Supplier management often involves large amounts of documents – evaluation documents, agreements, quality documents, certificates and contact information. Advantum DMS (Document Management System) structures all of this into a single system. It makes it easy to find, update, and share documents associated with each supplier.

All documents are automatically versioned and saved with a full audit trail. You always see the latest valid version, who made changes and when the document was last reviewed. This creates transparency and simplifies both internal follow-up and external audits.

• Create and manage suppliers with associated evaluation files
• Classify suppliers by risk level and status
• Link documentation and certificates to each supplier
• Version management and electronic signatures
• Role-based workflows and standardized processes
• Automatic reminders for follow-up
• Rights management via groups and roles
• Audit trail for traceability

The process begins with new suppliers being registered and undergoing a quality assessment. Documentation, certificates and references are linked to each supplier. Once the assessment is complete, the supplier can be classified based on risk assessment – ​​for example approved, temporarily approved or rejected. All decisions and documentation are saved in the system for future traceability.

Suppliers are then followed up regularly. Advantum sends automatic notifications for the next review and makes it easy to document any improvement measures. The result is an efficient and quality-assured supplier process that can withstand audits and saves time for both purchasing and quality assurance.