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DMS for the public sector and government agencies

Government agencies handle large amounts of information every day. Documents, cases, projects and decisions must be handled in a structured, traceable and compliant manner. At the same time, there are high demands on transparency, legal certainty and long-term information management.

Advantum Government Agency is a solution designed to meet these requirements. It is built on Advantum's platform and configured to function as a DMS for government agencies and the public sector, where document and case management are collected in one unified system.

Case and document management in one cohesive DMS

Advantum Government Agency combines document management (DMS) and case management in one system. This makes it possible to relate documents to cases, projects and decisions in a structured way.

The solution can be configured to support the entire information flow – from incoming documents to decisions, archiving and culling. The result is a more efficient way of working where information is always easy to find and follow up.

Developed in close consultation with leading companies

Advantum Government Agency is a customized solution within the Advantum platform, developed for the public sector. Advantum gives you a structure for managing documents, cases, projects and other structural information. In addition to this, Advantum also offers specialized industry solutions developed in collaboration with some of Sweden's leading companies.
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Söderenergi Advantum

Case and document management in one cohesive DMS

Advantum Government Agency combines document management (DMS) and case management in one system. This makes it possible to relate documents to cases, projects and decisions in a structured way.

The solution can be configured to support the entire information flow – from incoming documents to decisions, archiving and culling. The result is a more efficient way of working where information is always easy to find and follow up.

Classification structure as a basis for data management

A central part of document management in government agencies is the use of a clear classification structure. Advantum provides support for creating, maintaining and using classification structures that are then used to organize documents, cases and other information.

By working with a classification structure, uniform management is ensured across the entire organization, which simplifies both daily work, follow-up and future archiving.

Support for record keeping and audit trail

Advantum Government Agency can also function as a digital diary. All events are logged automatically, providing full traceability of who did what, when and why. This is crucial for legal certainty, internal control and during audits.

Audit trail is available for documents, cases and processes, making the system well suited for public operations with high demands on transparency.

Some of the features

Public operations change over time – new assignments, new regulations and new ways of working are added. Advantum is therefore built to be flexible and configurable. Changes can be made without leaving the framework of a standard product, which provides both stability and future-proofing.

Classification structure

Create and manage classification structures used to organize documents, cases, and projects in a consistent manner.

Project management

Create and manage projects with associated documentation and connection to classification structure and cases.

Document management

Collect all documentation in a common system with clear structure, traceability and easy access.

Case Management

Manage cases in a structured manner and link them to documents, decisions and projects throughout the process.

Template management

Use templates for documents and cases to ensure consistency and quality in the way you work.

Version management

Automatic version management ensures that the correct version is used and that history is always available.

Standardized processes

Work according to established processes that create clarity, legal certainty and efficiency.

Reminders & notifications

Get automatic reminders at important stages in the document and case lifecycle.

Document screening

Support for document screening according to established rules and guidelines for public activities.

Journalizing

Use the system as a digital diary with full control over registration and follow-up of documents.

Advanced search

Find information quickly by searching and filtering based on multiple perspectives and metadata.

Role & access management

Control access to information via roles and groups for increased security and control.

Audit trail

Full traceability of all changes – who made what, when and why.

Import of existing documents

Migrate existing documentation to the system and maintain structure, metadata and history.

Integration with Microsoft 365

Continue using the tools you are familiar with.

FAQ about Advantum Government Agency

A DMS for government agencies is a system for structured management of documents, cases and other information. It ensures traceability, legal certainty and uniform information management according to applicable regulations.
The classification structure is used as a basis for organizing documents, cases, and projects. It enables consistent work across the organization and simplifies searching, tracking, and archiving.
Yes. Advantum can be configured to function as a digital diary where actions are registered, followed up and linked to cases and documents with full traceability.
All changes to the system are automatically logged in an audit trail, making it possible to see who did what, when and why – an important part of public sector transparency requirements.
Yes. Existing documents can be imported into Advantum and structured according to the chosen classification structure, without losing important metadata or history.

Companies that choose Advantum

LFV Logo

Advantum replaces four other systems

Thanks to Advantum's extensive functionality and flexibility, Advantum replaced four of LFV's systems for managing cases, documents, drawings and more.

LFV is a Swedish state-owned enterprise with 1,300 employees that operates air traffic services for civilian and military customers at 32 control towers spread around Sweden and at two control centres. LFV has total revenues of approximately SEK 3 billion and its main offices are in Norrköping, Sweden. LFV is one of Europe’s leading air traffic service operators. LFV’s solutions for safer and more cost-efficient air traffic has attracted attention around the world and are leading the charge to minimise environmental loads.
Kund Moberg Pharma Advantum

Moberg Pharma – dossier management within pharma

Moberg Pharma has chosen Advantum Dossier Management Pharma to streamline and quality-assert the entire process from idea to finished product. The system ensures compliance with the industry's strict requirements and provides full traceability.

SenzaGen – document management as a service

SenzaGen uses Advantum as a Service (SaaS) to manage their documentation in a secure, web-based environment with data stored in Sweden. With Advantum, they avoid investing in hardware and gain access to powerful, modern system support.
Nicovum logo

Niconovum (British American Tobacco) – dossier management

Niconovum has chosen the Advantum Dossier Management Pharma service solution to meet regulatory requirements and streamline document management. The company develops nicotine products under the Zonnic® brand.

BioArctic - new Life Science case

BioArctic, a research-intensive biopharmaceutical company in CNS diseases such as Alzheimer's and Parkinson's, has chosen Advantum as their document and quality management system software. With Advantum, they get a validatable software solution specifically developed for Life Science.
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Other well-known customers

In addition to these, AstraZeneca, Orexo, NorthX Biologics and Alligator Bioscience have also chosen Advantum for their DMS and eQMS software needs.

Operation

Advantum can either be installed in your server environment, in the cloud, or you can let us take care of the operation of Advantum in a strictly controlled server environment. Get in touch and we'll help you find the best operating solution!

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