Document management

Documentation of different kinds is something that all companies more or less have and it can be a time-consuming job to keep track of all the documentation, which the latest valid version is, find it and who has read a specific version.

Advantum Document management is a solution that makes it easy to create and manage different types of documents such as instructions, reports, specifications, SOP (Standard Operating Procedure) and guidelines. In the system it is possible to distribute effective documents to read and understand, where information about who has read a document and not is shown in a simple and comprehensive way on respective document. 

The system has support to perform controlled prints to make it clear that it is the correct version of the document being used, as well as making the print traceable and thus making it easier to collect them or replace them with a new version of the document. Of course, there is a possibility to set periodic review date and due date on documents. A notification is sent out when the date for periodic review occurs to avoid having to handle this manually. It is possible to manage projects and its documentation as well.

The use of Advantum Document management saves time on the management of reading lists, administration and control regarding the latest valid version of documents.

Examples of features in Advantum's document management:

• Create and manage projects
• Create and manage documents
• Template management
• Version management
• Electronic signature
• Create and manage and sign with role
• Standardized processes
• Summaries of who has read and understood
• Controlled printing
• Reminders for periodic review of documents
• Find documents through different perspectives and search functions
• Management of access rights via groups and roles
• Audit trail
• Prepared import for documents